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How to manage your property listing
Step 1

Step 1

Select item type, listing type and residential type. Next you need to know about the existence of an Agency Agreement. If this is a new property and being listed for the first time there would be no agreement contracts in place. If the property is already listed there may already be an agreement in place. Depending on the type of Agency Agreement, commissions may be payable if the property is sold. Use our Amendment to Agency Agreement to change any existing or future agency contracts.

Set your property price - remember this can be changed at any time while the property is listed.

Step 2

Select the state and city. Enter the postcode and then select the correct suburb from the list.

Enter the street name and house number. Do this accurately for it to show correctly on the embedded Google map.

Click on the next button when done

Step 4

Step 3

This is where you add the property detail. Select from the drop down menus the quantity for bedrooms, bathrooms, garages, family rooms, games rooms and study.


The short description is used for a catch phrase. Keep this short and simple to attract attention.

The long description is where you add more detailed description of the property. Remember that good information would attract potential buyers. You may want to see our property description writing article for this.

Step 4

Upload your photos here. You can also select which photo you want to display on the main page. If none is selected the first photo will be used as the main image. Upload JPG format.

Step 5

Select package you want and pay using one of the 4 payment methods - over the phone using bank card, online using bank card, bank transfer or by cheque.

PropertyVisa documents
Documents for download  Adobe Acrobat files
For the seller

Checklist for sellers (PDF)

10 steps to selling your property (PDF)

Amendment to agency agreement (PDF)

Sellers Guide (PDF)

Timeline for sellers (PDF)

For the buyer

Checklist for buyers (PDF)

Buy like a professional (PDF)

Buyers Guide (PDF)

Timeline for buyer (PDF)

Other documents

Qld - Sustainability declaration (by application only)

Contract for Sale of Land or Strata Title by Offer & Acceptance (by application only)

How to fill in an Offer & Acceptance contract (by application only)

Step 1
Landlords/Tenants

Property Inspection Sheet (PDF - sample)

Periodic Inspection Sheet (PDF - sample)

Tenancy Application Form (by application only)

Request for rental history file (by application only)

Note: To order a service or download one of the forms please go to your "My properties" page and in the Actions columns select the Request Service icon. These documents and service requests are available on selecting of a Starter package or higher. Select the Our Services tab for pricing detail.

What to do next now that your property is on the market

The following options are available for you to choose from: (Contact your local representative to arrange a new service) All these services can be selected from your menu on the right hand side.

Step 1
  1. Have professional photos take of the property ($150). The local Propertyvisa representative will take the photos and upload them for you.
  2. Arrange an open home ($300) and we will place all the direction signs for you the day before and remove them after the event.
  3. Order a property report ($70 - not included in the Standard package). This report will be e-mailed to you.
  4. Order a baby sitting service or appointment service ($150 for 2 hours) We will take over duties for viewings. This service is recomended when you cannot be there for an appointment.
  5. Offer and Acceptance contract so that you can make that offer on a new property. ($15 plus postage)
  6. Tenant property inspection - we go and inspect your property on your behalf based on an agreed list of items that need to be inspected. (from $250)
  7. Video of the property (from $250) - this is for the more advances vendor that would like to get going on marketing.
  8. Double sided FSBO sign upgrade for $250
  9. Sign upgrade with photo from $260
  10. Standard FSBO sign - $200 This comes with the Standard Package.

Note: To order a service go to your "My properties" page and in the Actions columns select the Request Service icon. These services are available on purchase of a Starter package or higher.

Understanding property jargon

Asking price: The listed price of the property. The owner may be willing to negotiate so this may not be the selling price.

Auction: The process by which real estate that is sold to the highest bidder.

Bridging loan/bridging finance: A short-term loan used to cover the financial gap between buying and selling.

Building inspection: A thorough inspection by a licensed builder that evaluates the structural and mechanical condition of a property undertaken at the buyer's expense.

Buyer's market: When the demand for property is less than the supply of property the advantage shifts to the buyer.

Certificate of title: A description of a property that includes the name of the registered owner and any encumbrances such as mortgages and easements. This will be included in the contract of sale prepared by the vendor's solicitor.

Commission: A proportion of the sale price (generally a percentage) of a property paid to real estate agent for negotiating the sale.

Company title: A method of obtaining ownership of real estate (usually apartments and units) by way of company shares (which preceded strata title acts in many states). Under company title, land and buildings are owned by a private company. The company's shareholding structure is organised so that ownership of a certain number of shares entitles the shareholder to exclusive possession of a part of the building.

Contract of sale: An agreement in writing that details the terms and conditions in regards to the sale/purchase of a property.

Conveyancing: Traditional term for the legal work involved in the purchase and sale of a property.

Deeds: Legal title documents proving ownership. The deeds will be held by the mortgage lender.

Deposit: A percentage of the purchase price given at the time of exchange or winning bid at auction to bind the sale. It's usually around 10 percent of the purchase price.

Easement: A right that someone has to use the land that belongs to another. An example is a water authority having a sewerage easement.

Exchange of contracts: The point at which signed contracts are physically exchanged, legally committing the buyer and the seller to the purchase and sale of a property at an agreed price.

FHOG: First Home Owners Grant. A government scheme for first home owners which assists by providing funds towards the purchase of their first home.

FSBT: For Sale by Tender. This describes a process where a vendor will set a date by which interested purchasers can separately make offers for the property based on what they believe it is worth. This generally occurs around high end properties.

Fittings: Objects that can be removed from a property without causing damage.

Fixtures: Items such as built-in cupboards, stoves, dishwashers, etc, which are fixed to the property and cannot be removed without causing damage.

Gazumping: This occurs when a seller accepts a buyer's offer and verbally agrees to sell the property to that buyer but later sells the property to another buyer offering a higher price.

Joint tenants: A form of co-ownership that gives each tenant equal shares in the property.

Listing: A written contract between an owner and a real estate agent, authorising the agent to perform services for the sale of the owner's property.

Local authority search: Procedure whereby a buyer's solicitor makes an enquiry to the local council regarding any outstanding enforcement or future development issues which might affect the property or immediate area.

Market value: The price at which a seller is happy to sell and a buyer is willing to buy.

Off the plan: When you buy off the plan, you are buying a property before it is built, having only seen the plans. This is commonly used for apartments or units under construction or soon to be built.

Open listing: A type of listing agreement in which more than one real estate agent may be employed to sell the property.

Owners corporation: The administrative body made of the owners of a group of units or apartments of a strata building.

Passed in: When the highest bid at an auction doesn't meet the reserve price set on the property. In effect, the property doesn't sell at the auction.

Private sale: When a property is sold by private negotiations between the vendor and the purchaser this is referred to as a private sale.

Private treaty: A sale of a property at an advertised price that can be negotiated.

Reserve price: The minimum price which a seller will accept at auction.

Semi-detached: A property which is joined to another house.

Settlement: The sale of a property is finalised by the legal representatives of the vendor and the purchaser and the new owner takes possession of the property.

Stamp duty: A state tax on conveyance or transfer of property calculated on the total value of the property.

Strata title: The most common title associated with townhouses and apartments. Individuals each own a portion of the title, known as a "lot" and share common property.

Studio: A flat consisting of one main room or open-plan living area incorporating cooking and sleeping facilities and a separate bathroom/shower room.

Valuation: A written analysis of the estimated value of the property prepared by a qualified valuer.

Vendor: The seller.

Zoning: Local authority guidelines for the permitted use of the land.

How to manage your calendar and appointments
Seller: Your calendar and availability
calendar image
  • Step 1 - From the right menu select the calendar option.
  • Step 2 - Now select the "Manage availability" option just above the calendar.
  • Step 3 - Click on start date and a small date picker will appear. Select the start date and the end date. This will turn all days to green. You will not be able to receive any automated requests without doing this first.
  • Step 4 - Now manually select the date by clicking on the light bulb and to set this specific date to "I'm not available". This will make any possible buyer aware that you are not available on that day.

A potential buyer will now be able to see when to make an appointment. Remember that they may want to phone you and you can always record this on your calendar by selecting the "Add custom event" option.

Any new appointment requests made by a potential buyer will be sent to your e-mail address and your notifications.

Buyer: How to contact the property vendor.

You have several choices here:

  • You can phone the owner if their phone numbers are available. Please consider the time of the day when doing so.
  • You may use our online message system to send a short message to the owner
  • If you want to secure an appointment without delay, select the "Make appointment" option to request an appointment date and time. Note that if the screen shows a blank calendar then the owner has not yet set their availability. Use the message option instead. All appointment need to be confirmed by the vendor. You may also post a short message when using this option - it is always good to leave a contact number for the vendor.
  • Remember to add a property to your favourites as this allows you to view it again and you can see the property location on a large map.

Remember to phone at a convenient time. Check time differences between the different states in Australia.